Operations Business Coordinator - Remote Financial Operations Expert for Marketing Communications

Unlock Your Potential as a Remote Operations Business Coordinator

Are you a detail-oriented and organized individual looking for a challenging yet rewarding role in financial operations? Do you have a passion for working with numbers and a knack for building strong relationships with vendors and stakeholders? If so, we have an exciting opportunity for you to join our team as a Remote Operations Business Coordinator!

Our company is a dynamic and fast-paced organization that values innovation, teamwork, and collaboration. We're seeking a highly skilled and motivated Operations Business Coordinator to support our Marketing Communications group in managing financial operations, vendor management, and budget tracking. As a Remote Operations Business Coordinator, you will play a critical role in ensuring the accuracy and timeliness of financial transactions, as well as contributing to the development and implementation of new systems and process improvements.

About Our Company and Industry

Our company operates in the media industry, providing cutting-edge marketing communications solutions to clients worldwide. We're committed to delivering exceptional results and exceeding client expectations. As a Remote Operations Business Coordinator, you will be an integral part of our team, working closely with cross-functional teams to drive business success.

Key Responsibilities

• Vendor & Stakeholder Management: Collaborate with leads and stakeholders on production budgets, execution, and maintenance. Maintain strong relationships with vendors, ensuring timely invoicing, payment processing, and resolution of issues.
• Invoice Processing & Financial Reconciliation: Ingest estimates, invoices, and accruals. Check for accuracy and submit for approvals. Develop, review, and approve purchase requisitions and invoices from vendors. Address discrepancies related to payments, invoices, or purchase orders.
• Accruals: Work with various departments to manage accruals, and contribute to financial performance measures.
• Data Management: Ensure that all financial data is accurate, up-to-date, and readily accessible for analysis and reporting. Provide documentation and support to Operations Business Manager and senior stakeholders as needed.
• Process and Tools: Participate in the building and implementation of new systems and process improvements to deliver efficiency and standardization.
• Communication and Collaboration: Work with cross-functional teams to build and improve on the creation and review process for production budgets.

Essential Qualifications

To succeed in this role, you will need:

• 5-7 years of experience in managing budgets and financial operations, preferably in creative organizations or financial operations roles.
• A BA/BS in Finance, Accounting, Business, or a related field.
• Proficiency in financial software systems and advanced Excel skills, including pivot tables and complex formulas.
• Experience in finance data tracking and analysis for marketing communication groups.
• Strong stakeholder management skills, with experience working with senior leadership.
• Excellent communication, teamwork, and problem-solving skills.
• Ability to manage multiple projects simultaneously and work effectively in a fast-paced, highly matrixed environment.
• Familiarity with Mac/Apple systems and tools; experience with Airtable or similar project management tools is a plus.
• Knowledge of general accounting principles and systems.

Preferred Skills

While not required, the following skills are highly desirable:

• Experience in the media industry.
• Ability to work independently and take initiative in solving complex problems.

What We Offer

As a Remote Operations Business Coordinator, you will enjoy a competitive salary and a comprehensive benefits package. You'll also have the opportunity to work in a dynamic and collaborative environment, with a focus on cross-functional partnership and support. Our company culture values innovation, teamwork, and continuous learning, providing you with the ideal setting to grow and develop your skills.

Career Growth Opportunities and Learning Benefits

We're committed to helping our employees grow and develop their careers. As a Remote Operations Business Coordinator, you'll have access to training and development opportunities, including:

• Professional development programs to enhance your skills and knowledge.
• Mentorship and coaching from experienced professionals.
• Opportunities to take on new challenges and responsibilities.

Work Environment and Company Culture

Our company culture is built on a foundation of collaboration, innovation, and teamwork. As a Remote Operations Business Coordinator, you'll be working in a fast-paced, dynamic environment that requires flexibility and adaptability. We're committed to providing a supportive and inclusive work environment that allows you to thrive.

Compensation, Perks, and Benefits

We offer a competitive compensation package, including a salary and benefits that reflect your experience and qualifications. You'll also enjoy a range of perks, including:

• Opportunities for professional growth and development.
• A collaborative and dynamic work environment.
• Flexible working arrangements to support work-life balance.

Join Our Team!

If you're a motivated and detail-oriented individual with a passion for financial operations, we encourage you to apply for this exciting opportunity. As a Remote Operations Business Coordinator, you'll play a critical role in driving business success and contributing to the growth and development of our company. Don't miss out on this chance to join our team and build a rewarding career in financial operations.

Apply today and take the first step towards a fulfilling and challenging career as a Remote Operations Business Coordinator!

Apply Now