Store and Supply Logistics Coordinator (Part-Time)

Company: Art2Life Location: Remote Type: Part-Time, Non-exempt Experience Level: 3+ years in supply chain or logistics About Art2Life We help you become more you through art. Everyone is an artist, and the practice of art will help you live a longer, happier life. We are here to cause a global movement of well-being and true self-expression through the practice of making art. We call it Bloom. And when you join us, you will be a part of a global renaissance we affectionately call the Super Bloom. Nicholas Wilton, a Fine Artist and Founder of Art2Life, is a beloved and sought-after teacher of self-expression through art online and in the world's most beautiful locations. Our offerings include online courses, in-person retreats, and virtual, global memberships. We're known for our responsive, loving customer support, revolutionary teaching, and life-changing content delivered through online programs, podcasts, destination in-person retreats, and our growing social channels. About You You are a logistics and supply chain enthusiast who thrives on creating efficient systems and solving complex operational challenges. You have a keen eye for detail and understand how inventory management, forecasting, and strategic planning drive business success. You're excited about using data to inform decisions and optimizing processes to support growth. As a collaborative team player, you're ready to serve as the critical link between our operations team and our 3PL partner, ensuring seamless fulfillment and exceptional customer experiences. You thrive in dynamic environments where you can balance multiple priorities while maintaining operational excellence. Your passion for organization, problem-solving, and supporting creative businesses drives everything you do. Position Overview We seek a detail-oriented Store and Supply Logistics Coordinator to join our operations team. Working closely with our COO and serving as the primary liaison with our 3PL partner Abacus, you'll oversee all supply chain operations, inventory management, and order fulfillment for Art2Life. This is an exceptional opportunity where you'll manage e-commerce logistics for a growing creative education company, support international art retreat operations, and drive store growth through strategic product development—all while directly impacting our ability to serve thousands of artists worldwide. Key Responsibilities Inventory Management & Forecasting • Oversee accurate forecasting and demand planning based on sales trends and upcoming promotions • Monitor inventory levels at 3PL to ensure optimal stock of all SKUs • Track excess inventory and expiring products, developing solutions to minimize waste • Schedule and monitor bi-annual inventory counts with 3PL partner • Manage end-to-end inventory logistics including shipment and freight tracking • Update month-end actuals and adjust projections with real-time data for accuracy Product & SKU Management • Create cost analysis for new or bundled SKUs and coordinate SKU setup with 3PL • Manage product creation for new offerings, including UPC creation and product detail page (PDP) setup within WooCommerce • Maintain accurate product costs and detail updates within our e-commerce platform • Create and maintain all Bills of Materials (BOMs) • Set up promotional giveaways and special offers with 3PL and e-commerce systems Store Growth & Development • Identify and evaluate opportunities for new product offerings that align with Art2Life's mission and customer needs • Conduct profitability analysis on existing and proposed products to optimize product mix • Collaborate with leadership to develop and implement strategies for expanding our product catalog • Research market trends and competitor offerings to inform product development decisions • Champion innovative product ideas that enhance the customer experience and drive revenue growth Performance Tracking & Reporting • Develop and maintain key performance indicators (KPIs) for e-commerce operations • Generate regular reports on store performance metrics including sales velocity, inventory turnover, order fulfillment accuracy, and customer satisfaction • Analyze data to identify trends, opportunities, and areas for improvement • Present insights and recommendations to COO and leadership team • Track product performance to inform future inventory and product development decisions 3PL Partnership & Logistics Coordination • Serve as primary point of contact with Abacus, our third-party logistics partner • Oversee all Advanced Shipping Notice (ASN) creation and receiving processes at 3PL • Manage ordering of packaging materials and other 3PL operational supplies • Coordinate transportation of products between studio, warehouse, and retreat locations • Resolve vendor discrepancies and logistics challenges proactively • Facilitate product testing, labeling, and pre-kitting prior to warehouse transfer International Retreat Support • Manage acquisition of art supplies for global retreat locations • Coordinate distribution and shipping of materials to international destinations • Work with 3PL partner to ensure timely delivery of supplies to retreat sites • Track and manage retreat inventory separately from standard e-commerce fulfillment Order Fulfillment & Customer Support • Monitor order processing and fulfillment through WooCommerce platform • Collaborate with Customer Service team to resolve order inquiries and issues • Work on daily solutions using daily order reports • Monitor deliveries and provide shipment tracking support when necessary Cross-Functional Collaboration • Organize and maintain project management boards in Asana • Communicate effectively across departments to support organizational objectives • Provide regular updates to COO on inventory status, forecasting, and logistics performance What We're Looking For Education & Experience • 3+ years experience in supply chain, inventory management, or logistics coordination • Proven track record of managing inventory forecasting and demand planning • Experience coordinating with third-party logistics providers • Portfolio or examples of process improvements or systems you've implemented Technical Skills & Knowledge • Proficiency with e-commerce platforms (WooCommerce/Shopify preferred) and inventory management systems • Strong analytical abilities with experience using data to drive decisions • Familiarity with SKU management, BOMs, and product costing • Understanding of freight coordination and shipping logistics • Experience with project management tools (Asana preferred) and collaboration platforms • Knowledge of KPI tracking and performance reporting Personal Qualities • Exceptional attention to detail and strong organizational skills • Excellent written and verbal communication skills • Problem-solving mindset with ability to manage multiple priorities simultaneously • Capacity to work both independently and collaboratively across teams • Passion for product development and driving business growth • Proactive approach to identifying and resolving operational challenges Position Requirements • Availability during standard business hours, Monday through Friday Bonus Points • Experience with international shipping and customs documentation • Background in e-commerce analytics and KPI reporting • Familiarity with creative industry supply chains • Experience supporting live events or retreats with logistics coordination What You'll Gain Learning & Development • Direct partnership with COO to optimize operations for a growing company • Hands-on experience managing supply chain for a multi-revenue-stream business • Opportunity to influence product strategy and store growth initiatives • Exposure to international logistics and creative industry operations • Career growth potential as Art2Life continues to expand Work Environment & Benefits • Remote work environment • Flexible part-time schedule • Opportunity to join a passionate and creative team making a meaningful impact • Be part of a global movement supporting artists and creativity worldwide Work Environment Work hours may fluctuate based on fulfillment demands, retreat schedules, and inventory cycles. Regular coordination with our 3PL warehouse facility is required. HOW TO APPLY Please email [email protected] with your resume, cover letter, and video link. Required for consideration: All applications must include: • Resume • Cover letter • Video link to a 3-minute video answering these three questions: • Tell us what you love about supply chain and logistics management • Give us your best elevator pitch, in one sentence, why you? • What is the one thing we should be doing better at Art2Life in our operations? You're welcome to include additional materials such as portfolio work or references, but applications missing any of the three required components will not be considered. Art2Life is an equal opportunity employer committed to creating an inclusive workplace environment. We value diversity in our organization and encourage applications from all qualified individuals regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, or veteran status. Job Type: Full-time Pay: $30.00 - $35.00 per hour Benefits: • Flexible schedule Application Question(s): • Did you follow the application instructions and submit all three of the required items in the "How to Apply" section of the job description? Work Location: Remote