Experienced Data Entry and General Clerical Professional – Administrative Support and Data Management Expertise for a Premier Cardiology Facility

Introduction to blithequark blithequark is a leading cardiology facility renowned for its personalized, family-focused approach to providing exceptional medical diagnoses and treatments for a wide range of heart and vascular system diseases, conditions, and issues. Located between Pittsburgh and Harrisburg, PA, blithequark offers a full range of cardiac testing and treatments, as well as education, follow-up care, pacemaker programming, specialized cardiac services, and routine office visits. Our team of highly skilled physicians, nurses, and staff members are dedicated to delivering outstanding patient care and support. Job Overview We are seeking a highly organized and efficient Data Entry/General Clerk to join our team at blithequark. This role combines traditional data entry duties with clerical tasks, such as filing, organizing, and maintaining records, as well as providing administrative support to various departments. The ideal candidate will be detail-oriented, capable of multitasking, and able to maintain a high level of accuracy while managing large volumes of information. Key Responsibilities Data Entry Responsibilities: Accurate data entry: Input, update, and maintain data in various systems, including customer records, transaction details, inventory levels, and other business-related information. Data validation: Review and verify the accuracy and completeness of entered data. Ensure that data entries are free from errors, typos, and inconsistencies. Data updates: Regularly update and amend existing data to ensure information is current and reflects any changes or updates from various departments or clients. Data organization: Organize and structure data in a way that it is easily accessible and usable. Implement standardized naming conventions, file organization systems, and regular backups. Data reporting: Generate, compile, and provide routine or ad-hoc reports based on the entered data. Assist with data analysis and interpretation when required. General Clerical Duties: Filing and document management: Organize and maintain physical or digital filing systems. Ensure all records are stored securely and are easily retrievable. Prepare documents for scanning or digitizing when needed. Sorting and processing mail: Manage incoming and outgoing correspondence, including sorting, filing, and ensuring timely delivery of documents. Handle office mail and parcels. Recordkeeping: Keep accurate logs of administrative activities, including document tracking, filing, and storage. Monitor records for retention periods and proper disposal. Office supplies management: Maintain inventory of office supplies. Track usage and reorder supplies when needed to ensure that the office operates smoothly. Answering calls and emails: Provide basic administrative support by answering phone calls or emails, directing inquiries to the appropriate departments, and relaying messages. Scheduling and appointments: Assist with scheduling meetings, appointments, and conference calls for managers or teams, ensuring proper coordination and time management. Additional Administrative Duties: Document preparation: Prepare, format, and proofread reports, letters, forms, and other business documents for internal or external distribution. Data entry projects: Take on special data-related projects or clerical tasks as assigned, ensuring deadlines are met and quality standards are maintained. Filing updates and compliance: Ensure that all documents, records, and files are compliant with industry regulations and company policies, particularly regarding confidentiality and privacy standards. Essential and Preferred Qualifications The ideal candidate will possess the following qualifications: Essential Qualifications: High school diploma or equivalent required. Associate's degree in business administration, office management, or a related field is preferred. Prior experience in data entry, general clerical, or administrative support roles is highly preferred. At least 1-2 years of experience in an office environment is ideal. Attention to detail: Strong ability to accurately input data and catch errors or inconsistencies. Time management: Ability to handle multiple tasks simultaneously and prioritize effectively to meet deadlines. Proficient in data entry software: Experience with data management and office software (Excel, Microsoft Office Suite, Google Suite, etc.). Familiarity with CRM or ERP systems is a plus. Communication skills: Strong verbal and written communication skills for interacting with coworkers, customers, and management. Organizational skills: Exceptional ability to organize and categorize information. Comfortable handling both physical and digital filing systems. Problem-solving: Ability to identify issues in data and records and take corrective action independently or with minimal supervision. Confidentiality: Understands the importance of maintaining confidentiality, especially with sensitive or proprietary data. Multitasking: Capable of juggling multiple tasks and responsibilities while maintaining high standards of work quality. Preferred Qualifications: Certifications in administrative tasks (e.g., Microsoft Office Specialist) or data entry may be beneficial. Experience working in a healthcare or medical environment is a plus. Familiarity with electronic health records (EHRs) and practice management systems (PMS) is desirable. Skills and Competencies The successful candidate will possess the following skills and competencies: Strong analytical and problem-solving skills Excellent communication and interpersonal skills Ability to work independently and as part of a team Strong attention to detail and organizational skills Ability to prioritize tasks and manage multiple projects simultaneously Proficient in Microsoft Office Suite and other software applications Ability to maintain confidentiality and handle sensitive information Career Growth Opportunities and Learning Benefits At blithequark, we are committed to providing our employees with opportunities for growth and development. As a Data Entry/General Clerk, you will have the chance to: Develop your skills and expertise in data entry and administrative support Work with a team of experienced professionals who are passionate about delivering exceptional patient care Participate in training and development programs to enhance your knowledge and skills Take on additional responsibilities and contribute to the success of our team Work Environment and Company Culture blithequark is a dynamic and supportive work environment that values teamwork, innovation, and excellence. As a member of our team, you can expect: A collaborative and inclusive work environment Opportunities for professional growth and development A competitive salary and benefits package A flexible and remote work arrangement A team that is passionate about delivering exceptional patient care and support Compensation, Perks, and Benefits blithequark offers a competitive salary and benefits package, including: Health, dental, and vision insurance plans Paid time off, including vacation days, holidays, and sick leave Retirement benefits, including an employer-sponsored 401(k) or pension plan Opportunities for professional growth and development A flexible and remote work arrangement Conclusion If you are a highly organized and efficient individual with a passion for data entry and administrative support, we encourage you to apply for this exciting opportunity to join our team at blithequark. As a Data Entry/General Clerk, you will play a critical role in ensuring that our company operates efficiently and effectively, and you will have the chance to develop your skills and expertise in a dynamic and supportive work environment. Apply today and take the first step towards a rewarding and challenging career with blithequark!